Privacy Policy

Introduction

Vidyan Educational Foundation ("Vidyan," "we," "our," or "us") is committed to protecting the privacy and security of personal information collected through our website (vidyan.org) and our educational services. This Privacy Policy explains how we collect, use, disclose, and safeguard information from prospective parents, current parents, students, and website visitors.

We take our responsibility seriously, particularly when it comes to information about children. This policy complies with applicable data protection laws and regulations, including the Information Technology Act, 2000 and the Personal Data Protection Bill.

Information We Collect

From Prospective Parents

• Parent/guardian names and contact information (email, phone number, address)
• Child's name, date of birth, and current grade level
• Inquiry details and preferred mode of contact
• Information provided through admission forms and applications

From Current Families

• Student academic records and progress reports
• Medical information and emergency contacts (collected offline and stored securely)
• Attendance records and behavioral observations
• Parent communication preferences
• Photographs and videos for educational purposes and school publications (with explicit consent)
• Payment and billing information (processed through secure third-party payment processors)

From Website Visitors

• Device information, IP address, and browser type
• Pages visited, time spent on pages, and navigation patterns
• Referral source and search terms used to find our website
• Information collected through cookies and similar technologies

How We Use Your Information

We use the information we collect for the following purposes:

• Processing admissions inquiries and applications
• Communicating with parents about their children's education and school activities
• Providing educational services and maintaining student records
• Ensuring the safety and well-being of students
• Processing payments and managing billing
• Improving our website and educational programs
• Sending newsletters and updates about school events (with consent)
• Complying with legal obligations and responding to lawful requests
• Analyzing website usage to enhance user experience

How We Share Information

We do not sell or rent personal information to third parties. We may share information only in the following circumstances:

• Service Providers: We may share information with trusted third-party service providers who assist us in operating our website, conducting our business, or providing services (e.g., payment processors, email services, analytics providers). These providers are contractually obligated to protect your information.
• Legal Requirements: We may disclose information when required by law, court order, or governmental authority, or to protect our rights, property, or safety.
• Educational Purposes: With parental consent, we may share student achievements, photographs, or work in school publications, social media, or our website.
• School Transfers: If a student transfers to another educational institution, we may share relevant records with the new school with parental consent.

Data Security

We implement appropriate technical and organizational measures to protect personal information from unauthorized access, alteration, disclosure, or destruction:

• Secure servers with SSL/TLS encryption for data transmission
• Access controls limiting personnel access to personal information
• Regular security assessments and updates
• Secure physical storage for paper records
• Staff training on data protection and confidentiality

While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but will notify affected parties in the event of a data breach as required by law.

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience and analyze website traffic:

• Essential Cookies: Necessary for website functionality
• Analytics Cookies: Help us understand how visitors use our website (e.g., Google Analytics)
• Preference Cookies: Remember your settings and preferences

You can control cookies through your browser settings. Note that disabling cookies may affect website functionality.

Your Rights

You have the following rights regarding your personal information:

• Access: Request copies of your personal information
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your information (subject to legal retention requirements)
• Objection: Object to processing of your information for certain purposes
• Withdrawal of Consent: Withdraw consent for photography, marketing communications, or other optional activities
• Data Portability: Request transfer of your information in a structured format

To exercise these rights, please contact us at hello@vidyan.org or call 63630 10101.

Third-Party Websites

Our website may contain links to third-party websites (e.g., social media platforms, educational resources). We are not responsible for the privacy practices of these websites. We encourage you to review their privacy policies before providing any personal information.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law:

• Prospective parent inquiries: Retained for up to 2 years unless enrollment occurs
• Student records: Retained according to educational regulations and for historical purposes
• Financial records: Retained for 7 years for accounting and tax purposes
• Website analytics: Typically retained for 26 months

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify parents of significant changes through email or prominent notice on our website. The "Last Updated" date at the top of this policy indicates when it was last revised.

Consent

By using our website or providing information to Vidyan Earth School, you consent to the collection, use, and disclosure of your information as described in this Privacy Policy. For prospective parents, submission of inquiry forms or applications constitutes consent. For current families, enrollment agreements include specific consent provisions for various uses of student information.